Privacy & Data
Architecture Policy
Last Updated: March 17, 2026. At Tokyo Scale Solutions, we apply the same rigor to your privacy as we do to our scalable systems. This document outlines how we process, protect, and manage your information.
In our commitment to transparency, we categorize the data we collect into two distinct streams. Understanding these streams is essential for maintaining trust as we consult on your high-performance infrastructure.
Direct Engagement
Information you provide when requesting a consultation, such as your name, corporate email address, and specific technical requirements for your enterprise data needs.
Technical Metadata
Log files and telemetry (IP addresses, browser behavior) used strictly to optimize site performance and ensure the security of our digital perimeter.
Purpose of Processing
We don't just move data; we architect how it serves your business. The processing of personal data is limited to specific operational goals:
- Service delivery and technical support for scalable systems.
- Development of analytics insights and workload modeling.
- Strict compliance with Japanese data protection regulations (APPI).
Data Retention Standards
We retain information only as long as necessary to fulfill the purposes outlined above. For advisory clients, project-specific metadata is archived after 24 months of inactivity, while primary identifying data is purged unless required for tax or audit compliance.
Security Protocol
All data is encrypted at rest using AES-256 standards. Transit data utilizes TLS 1.3 to prevent unauthorized interception. We conduct quarterly internal audits of our data pipelines to ensure zero-leakage environments.
Your Rights & Control
Access & Export
Request a full copy of all personal data we hold about you in a machine-readable format.
Rectification
Update or correct inaccuracies in your information to ensure your enterprise records remain precise.
Erasure
Invoke your "right to be forgotten" and request total deletion of your data from our active systems.
Data Privacy Inquiries
If you have questions regarding this policy or how we handle your information within our scalable systems architecture, please reach out to our privacy officer.